Public relations

Public relations (PR) is the means and industry of influencing public opinion towards an organization and its products or services. Public relations clients include political parties, ruling or otherwise. PR is distinct from advertising as it is generally not aimed at selling a particular product from a particular business, and, for further comparison, propaganda, sometimes carried out for political purposes by governments. Many of the same PR techniques may be employed in all these areas. Within the industry, those involved in marketing may consider public relations a subfield of marketing; those involved in PR may disagree.

Methods, Tools and Tactics

General

Audience targeting

The most fundamental rule in public communications is to know who one's audience is, and to tailor every message to appeal to that audience. An "audience" can be a general, nationwide or worldwide audience, but it is more often a segment of a population. Marketers often refer to economy-driven "demographics," such as "white males 18-49," but in public relations an audience is more fluid, being whoever the client wants to reach. For example, recent political audiences include "soccer moms" and "NASCAR dads."

Related Topics:
Demographics - Soccer mom - NASCAR dad

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In addition to audiences, there are usually stakeholders, literally people who have a "stake" in a given issue. All audiences are stakeholders (or presumptive stakeholders), but not all stakeholders are audiences. For example, a charity commissions a PR agency to create an advertising campaign to raise money to find a cure for a disease. The charity and the people with the disease are stakeholders, but the audience is anyone who is likely to donate money.

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Sometimes the interests of differing audiences and stakeholders common to a PR effort necessitate the creation of several distinct but still complementary messages. This is not always easy to do, and sometimes – especially in politics – a spokesperson or client says something to one audience that angers another audience or group of stakeholders.

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Press conferences

Main article: press conference (also called a "news conference")

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A press conference consists of someone speaking to the media at a predetermined time and place. Press conferences usually take place in a public or quasi-public place. Press conferences provide an excellent opportunity for speakers to control information and who gets it; depending on the circumstances, speakers may hand-pick the journalists they invite to the conference instead of making themselves available to any journalist who wishes to attend.

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It is also assumed that the speaker will answer journalists' questions at a press conference, although they are of course not obliged to. However, someone who holds several press conferences on a topic (especially a scandal) will be asked questions by the press, regardless of whether they indicate they will entertain them, and the more conferences the person holds, the more aggressive the questioning may become. Therefore, it is in a speaker's interest to answer journalists' questions at a press conference to avoid appearing as if they have something to hide.

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But questions from reporters – especially hostile reporters – detracts from the control a speaker has over the information they give out. For even more control, but less interactivity, a person may choose to issue a press release.

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Press releases

Main article: press release (also called a "news release")

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The typical press release announces that the statement is "FOR IMMEDIATE RELEASE" across the top (some may instead be embargoed until a certain date), and lists the issuing organization's media contacts directly below. The media contacts are the people that the release's issuer wants to make available to the media; for example, a press release about new scientific study will typically list the study's lead scientist as its media contact. The bottom of each release is usually marked with ### or -30- to signify the end of the text.

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A press release is simply a written statement distributed to the media. It is a fundamental tool of PR work. Press releases are usually sent via a newswire service (such as PR Newswire or Business Wire) to media outlets, where journalists may pick them up and use them as they see fit. Very often the information in a press release finds its way verbatim, or minimally altered, to print and broadcast reports. If a media outlet reports that "John Doe said in a statement today that...", the "statement" was almost always a press release.

Related Topics:
Press release - Newswire - PR Newswire - Business Wire

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The text of the press release is usually (but not always) written as a news story, with an eye-catching headline and an article written in standard journalistic inverted pyramid style. This style is effective for reaching harried, and often skeptical journalists who rarely read entire releases. It also makes it easy for journalists to lift entire passages from a release and insert them into their own article. While this practice is frowned upon in newsrooms, journalism is a deadline-driven industry, and it is not uncommon for reporters to occasionally copy or modify a line or two from a press release. PR practitioners, on the other hand, design releases to encourage as much "lifting" as possible, so in essence, the less professional a journalist is, the more successful the release is judged to be.

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The only time that journalists may copy from a press release in good conscience is if the release provides a direct quote, as in: Senator Smith said, "This is the most fiscally irresponsible bill that the Congress has passed since the Buy Everyone A Mercedes Act." In this case, a journalist may copy the quote verbatim into his or her story, although most reporters prefer to try soliciting an individual quote from the speaker before filing their story.

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However, because press releases reflect their issuer's preferred interpretation or packaging of a story, journalists are often skeptical of their contents. Of course, the level of skepticism, if any, depends on what the story is and who's telling it. Newsrooms receive so many press releases that, unless it is a story that the media are already paying attention to, a press release alone isn't always enough to catch a journalist's attention.

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With the advent of modern media and new technology, press releases now have equivalents in these media - video news releases and audio news releases. However, many television stations are hesitent to use VNR's as they appear slighted and not actually newsworthy.

Related Topics:
Media - Video news release - Audio news release

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Other

• Publicity events or publicity stunts
• The talk show circuit. A PR spokesperson (or his/her client) "does the circuit" by being interviewed on television and radio talk shows with audiences that the client wishes to reach.
• Books and other writings
• After a PR practitioner has been working in the field for a while, he or she accumulates a list of contacts in the media and elsewhere in the public affairs sphere. This "Rolodex" becomes a prized asset, and job announcements sometimes even ask for candidates with an existing Rolodex, especially those in the media relations area of PR.

Politics and civil society

Defining your opponent

Political campaigns are peak times for defining one's opponents, though the process occurs continually. Organizations and other groups of people can be defined just as easily as candidates.

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In the 2004 US presidential campaign, George W. Bush defined John Kerry as a "flip-flopper," among other characterizations, which were widely reported and repeated by the media, particularly the conservative media. Similarly, George H.W. Bush characterized Michael Dukakis as weak on crime (the Willie Horton ad) and as hopelessly liberal ("a card-carrying member of the ACLU"). In 1996, President Bill Clinton seized upon opponent Bob Dole's promise to take America back to a simpler time, promising in contrast to "build a bridge to the 21st century." This painted Dole as a person who was somehow opposed to progress.

Related Topics:
2004 US presidential campaign - George W. Bush - John Kerry - George H.W. Bush - Michael Dukakis - Willie Horton - ACLU - Bill Clinton - Bob Dole

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In the debate over abortion, pro-abortion rights groups defined their opponents by defining themselves instead: "pro-choice." Anti-abortion rights groups responded in kind, branding themselves "pro-life." Extrapolating their respective rhetorics, pro-choice groups refer to their opponents as "anti-choice," and pro-life groups refer to their opponents as "pro-abortion."

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More recently, opponents of same-sex marriage in the U.S. have declared that their opponents are not the gay couples suing for the right to marry in various state courts, but rather the judges who rule in their favor. They are now calling them "activist judges," implying that they impose their personal beliefs instead of objectively interpreting the law. This sidesteps the thorny issue of making millions of gay people an "enemy," and instead focuses attention on the much smaller judiciary, who all Americans can ostensibly agree should be prevented from being "activists" on the bench.

Related Topics:
Same-sex marriage - Activist judges

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Managing language

If a politician or organization can use an apt phrase in relation to an issue, such as in interviews or news releases, the news media will often repeat it verbatim, thus furthering the message. (This may be considered an example of a meme.)

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"New Deal" became a description of President Franklin D. Roosevelt's anti-Depression economic plans, and "states' rights/state sovereignty" became near-code words for anti-civil rights legislation.

Related Topics:
New Deal - Franklin D. Roosevelt - Depression - Civil rights

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Recent examples come almost solely from Republican politicians: "death tax" for estate tax, "racial preferences" for affirmative action, "faith-based" instead of religious, among others.

Related Topics:
Republican - Estate tax - Affirmative action

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Entertainment and celebrity

Playing up one's weaknesses

A famous saying goes "Any publicity is good publicity," and celebrities tend to be fans of this dictum. If a celebrity says or does something embarrassing, he or she will often turn it into a strength and make it part of his or her "image." Of course, this tactic is used just as much with favorable situations as much as with unfavorable ones.

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A current (2004) example involves the entertainer Jessica Simpson, who gained nationwide prominence when she wondered aloud on a reality show if "Chicken of the Sea"-brand tuna fish was actually chicken or tuna, garnering her a reputation for being slow-witted. But by the summer of 2004, she was being paid to endorse a brand of breath mints called "Liquid Ice." In the product's television commercial, Simpson replicates her earlier confusion by debating whether the mint is really liquid or ice. So although she was previously ridiculed, she (and her advisers) turned her nationwide embarrassment into a lucrative endorsement deal.

Related Topics:
Jessica Simpson - Reality show

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Top US entertainment publicists include Lizzie Grubman, Karen Ammond (KBC Media Relations), and PMK Public Relations.

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Branching out

As Oscar Wilde is supposed to have said, the only thing worse than being talked about is not to be talked about at all. Many celebrities seem to take this truism to heart, because when their popularity (and income) wane, they take on new projects that attract media attention. Considering that a celebrity's celebrity is a brand unto itself, many celebrities are under constant pressure to "reinvent" themselves, as a prophylactic against obscurity.

Related Topics:
Oscar Wilde - Brand

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A current trend among American celebrities is the transformation of musicians, comedians, and almost every other sort of performer into children's book authors. Madonna, Jay Leno, Billy Crystal, and several other celebrities have recently written children's books, accompanied by much media coverage.

Related Topics:
Madonna - Jay Leno - Billy Crystal

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A more traditional way of branching out is the celebrity restaurant. This is especially common among professional athletes, whose time in the spotlight is often limited by the physical demands of their jobs. Basketball player Michael Jordan opened a restaurant in Chicago, Illinois, and singer Britney Spears opened an ill-fated eatery in New York which closed a few months later.

Related Topics:
Basketball - Michael Jordan - Chicago, Illinois - Britney Spears - New York

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Male celebrities like Tim Robbins, Sean Penn and Charlton Heston seem to gravitate toward politics, although some female celebrities, such as Susan Sarandon and Barbra Streisand, also become strong political voices.

Related Topics:
Tim Robbins - Sean Penn - Charlton Heston - Politics - Susan Sarandon - Barbra Streisand

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Younger female celebrities on the other hand are often drawn into the fashion world. Hotel heiress Paris Hilton recently announced that she was starting her own line of jewelry, and Jennifer Lopez has started a line of clothing. And fading star Elizabeth Taylor launched a fragrance called "White Diamonds" several years ago, bringing renewed interest from the media.

Related Topics:
Fashion - Paris Hilton - Jennifer Lopez - Elizabeth Taylor - Fragrance

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